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Advanced Google

Created by Anamika Megwalu & Mansi Warde (Student)

Using Forms

Google forms are used to create quizzes and surveys. You can access Google forms using https://www.google.com/forms/about/ .

The following features are unique to Google forms.

  1.  Create forms and submit responses to surveys using any mobile device.
  2. Answers may be of many types like text answers, multiple choice, dropdown, linear scale. Go to the Answer Choice tab to find all the types.
  3. Easy to manage and edit existing forms. You can have sections within your forms. Rearranging sections and questions within them is as easy as drag and drop.
  4. Grade quizzes or create an answer key for your quiz. You can view the summary of responses.
  5. Responses submitted by the viewers can be viewed in Google sheets or downloaded as a CSV file.
  1. Short answer
    Use: For questions with the answer containing a few words or numbers.
    Key Feature: Special Feature: Set if the answer should or should not contain a particular text. Or
    Set if the answer should be a URL or an email address.
    1. Set if the answer should be a number or text
    2. If the answer is a number, define a range.
    3. If the answer is a test define the maximum or minimum number of characters
       
  2. Paragraph
    Use: For questions with a brief answer.
    Key Feature: Set the minimum or maximum length of the answer in terms of character count.
     
  3. Multiple Choice
    Use: For quiz question with one correct answer.
    Key Feature: Shuffle the order of the response.
    Special Feature: Go to a section based on a response.
     
  4. Checkboxes
    Use: For quiz question with multiple correct answers.
    Key Feature: Shuffle the order of the response.
    Special Feature: Generate an error message unless the least, most or exact number of boxes are checked.
     
  5. Dropdown
    Use: Similar to multiple choice but the answer choices are not visible till you click on the drop-down box.
    Key Feature: Shuffle the order of the response.
    Special Feature: Go to a section based on a response.
     
  6. File Upload
    Use: To submit a document like a resume.
    Key Features:
    1. Allow only specific type of files.
    2. The maximum number of files and the file size.
       
  7. Linear Scale
    Use: Mostly in surveys where you want to rate as most likely or least likely.
    Key Feature: Create Label for the lowest value on the scale to the highest value.
     
  8. Multiple Choice Grid
    Use: It is used to extend the linear scale over multiple options.
    Key Feature: Shuffle the order of the response.
    Special Feature: By default, you can select multiple options in a column and one in a row. You can change it to just one selection in a column.
     
  9. Tick box Grid
    Use: Similar to Multiple Choice grids with the exception of selecting multiple answers within a row.
    Key Feature: Shuffle the order of the response.
    Special Feature: Limit to one response per column.
     
  10. Date
    Use: To enter the current date or maybe a future/past date.
    Key Feature: Option to include or not include the year in the date.
    Special Feature: You can include time in the same.
     
  11. Time
    Use: Enter the time to mention availability.
    Key Feature: You can include duration.

Manage Forms

  • All questions contain a question and optional space for descriptions of the question and the title.
  • You can add images or videos in between two questions.
  • To categorize questions
    • Add a title to the first question of the section. This allows consecutive questions to be on the same page.
    • Add section. This creates a section which is displayed on the next page.
  • You can drag and drop questions from one section to another. Click on 6 dots and move the question around.
  • You can duplicate, move or delete a section. You can also merge a section with previous sections. Click on 3 vertical dots located beside the title of the section to find these options.
  • You can view the following sections by clicking on the arrow.

Share Forms

  • Share via email
  • Share via URL
  • Embed the form on a website.
  • Share on social media (Google+, Facebook, Twitter)

These options are available when you click the send button at the top of the forms page.


Save Forms

  • Store the responses in a Google spreadsheet.
  • Select an existing Google spreadsheet or create a new one to store the responses.
  • Download all the responses as a spreadsheet.

These options can be viewed by clicking on … of the responses tab.

 

Following are the steps to grade a quiz

  1. You first need to make the Google form a quiz to create an answer key.
    Click on the gear icon→ Quizzes tab → make this a quiz → save.
    You can select what the respondents can view and when they can view their grades.
  2. Every question will show an answer key option when you click on the question.
  3. On the top right of the question, you will see the points allocated to each question.
  4. In the responses tab, you can view the average, media, and range of the scores.
  5. Responses to questions are graphically displayed.
  6. You can manually grade individual questions as well.